DUCE Management in collaboration with the Director of Records and Registry Department organized a two day training for staff building capacity on principles, rules and directives of keeping records.
The training that took place recently involved DUCE top management, Deans and Directors, Heads of department and units, Heads of school, technical staff, planners, secretaries, among others.
In his brief opening speech, the Deputy Principal (Planning, Finance and Administration), Prof. Method Samwel said the objective of the training was to enlighten the College Staff on the e-registry, which is a digital system of keeping records as opposed to manual system.
Speaking during the presentation, the Director of Records and Registry Department, Mr. Firimin Msiangi remarked that registry documents have life as living organisms, hence files have to be created, preserved or destroyed where necessary.
He further said the new directives require all public institutions to adhere to the current record keeping and registry system in creating file names and coding them according to themes and functions and not using titles of offices. He emphasized that shifting towards e-registry will enhance proper functioning of the files and thereby increasing efficiency and responsibility.
Responding to it, the College Principal, Prof. Stephen Oswald Maluka insisted that the College is enthusiastically waiting for operationalization of e-registry system. He therefore, requested the team to strategically work more closely in completing the first phase before implementing the new system.